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Administrative Assistant

Employment Type: Full-Time

 

POSITION SUMMARY:  Responsible for providing executive level administrative assistance to the Executive team.

ESSENTIAL FUNCTIONS:

  • Creates, prepares and distributes documents and presentations generated in MS Office.
  • Obtains basic concepts and develops creative, well communicated Power Point presentations.
  • Prepares high-level written correspondence from transcribed notes.
  • Gathers required information from multiple sources and assembles daily reports in Excel and other databases.
  • Interacts regularly with associates from Sarasota office and field offices.
  • Coordinates travel arrangements, offsite meetings and events as required.
  • Maintains calendars and schedules appointments.
  • Completes executive expense reports as necessary.
  • Prepares mailings as directed.
  • Works together with other staff on the completion of common projects as directed.
  • Answers calls at the front desk switchboard during Receptionist breaks and absences.

MINIMUM TRAINING, EXPERIENCE AND KNOWLEDGE REQUIRED

  • Must have outstanding MS Office skills including Power Point, Word and Excel.
  • Must have prior experience working with senior level Executives.
  • Must have ability to interact and communicate professionally with individuals at a senior level.
  • Must have strong, proven multi-tasking, prioritization skills.
  • Must be detail oriented and have excellent proofreading skills.
  • Must present a neat, professional appearance.
  • Must be able to travel periodically as needed.
  • Must have advanced administrative/secretarial training/education or equivalent experience.
  • Strong skills and training/prior experience with Microsoft Office software.

Job Application

  • Experience

    Please list the last three positions held.
  • Skills

    Please list technical skills, clerical skills, trade skills, etc., relevant to this position. Include relevant computer systems and software packages of which you have a working knowledge and note your level of proficiency (basic, intermediate, expert)
  • How did you learn about this job opportunity?

  • References

    Provide us with up to 3 reference we can contact on your behalf
  • I agree to a drug screening at your company's expense

  • Upload Your Resume

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